Terms & Conditions - Education Projects Group

Terms & conditions

  1. Interpretation

1.1. In these Terms and Conditions (“these Conditions”), the following terms shall have the following meanings: ‘Application Form’ the online Application Form by which details of the Student and the Course he/she wishes to attend are submitted to Education Projects Group; ‘Course’ the course that the Student is attending, as set out in the Application Form; ‘Student’ the young person, child or children who will be attending the Course as specified in the Application Form; Medical Projects Limited (t/a Education Projects and Medical Projects) of Design Works, William Street, Gateshead, NE10 0JP; ‘Fees’ the fees shown on Education Projects website or other published literature relating to the Services from time to time; ‘Location’ the location of the Course (including the site of the Courses and the sites used for recreation); ‘Services’ the provision of the Course for the Student by Education Projects; ‘You’ and ‘Your’ the Student’s parent(s) or guardian(s) as specified in “Your Details” Application Form.

1.2. The headings in these Conditions are for convenience only and shall not affect their interpretation.


  1. Supply of Services

2.1. Education Projects shall provide the Services to the Student subject to these Conditions. By booking and paying the fee You agree on behalf of Yourself and the Student to be bound by these Conditions. These Conditions constitute the entire agreement between Education Projects and You/the Student and may not be varied except in writing by a director of Education Projects.

2.2. Bookings are accepted at the discretion of Education Projects and are not transferable.

2.3. You shall fully complete the Application Form and at Your own expense supply Education Projects with all necessary and other information required by Education Projects in connection with the Services.

2.4. Education Projects may correct any typographical or other errors or omissions in any Education Projects material relating to the provision of the Services without incurring any liability to You.


  1. Payment of Fees

3.1. You shall pay Education Projects the Fees (broken down into Registration Fee and Balance Payment) and any additional sums which are agreed between You and Education Projects for the provision of the Services.

3.2. The full Registration Fee must be sent to Education Projects via the Application Form. No booking is valid until payment has been received. Education Projects shall not be responsible for any cash payment.

3.3. The remaining Balance Payment Fees must be sent to Education Projects via the website. No booking will be fulfilled until payment has been received. Education Projects shall not be responsible for any cash payment.


  1. Rules, Regulations and Your Liability

4.1. You agree to be wholly liable for any and all actions and/or omissions of the Student. Without prejudice to the generality of the foregoing, You shall be liable for any liability, financial or otherwise, or injury or damage to property caused by the Student whilst at the Location, and shall fully indemnify Education Projects, their agents, contractors and/or employees for any loss, damage, costs or expenses resulting from such liability, injury or damage.

4.2. Education Projects reserves the right to make rules and regulations relating to the Student’s participation in the Course (“the Rules”). The Rules form part of these Conditions and will be notified to the Student at the Location or earlier.

4.3. Any failure by the Student to adhere to the Rules may result in his/her participation at the Course being terminated forthwith without refund and in such event the Student may be sent home at Your expense.

4.4. Without prejudice to paragraph above, Education Projects reserves the right to withdraw the Student from any activity at any time on the grounds of safety or unsuitability.

4.5. We are sensitive to certain allergens but cannot guarantee their exclusion from the Course.


  1. Cancellation

5.1.1 Cancellation by You – A significant part of the Fee paid by You will be spent or committed to budgets prior to the start date of Your Course, and we are therefore unable to offer a full refund if You choose to cancel. In the event of a cancellation by You, we will refund part of the Fee after deducting a cancellation charge depending on how far in advance of Your original Course start date we receive Your written notice to cancel as follows:

* Notice of more than 90 days: £290 charge

* Notice of between 45 and 90 days: 50% total Course Fee

* Notice of less than 45 days: Full fee (no refund)

5.1.2  The above terms apply to the original Course dates. If You postpone, cancellation charges will apply as if the original departure date was still operative. Exceptions are entirely at our discretion and must be agreed in writing at the time when the postponement is made.

5.2. Cancellation by us – If, for any reason, the Course is cancelled by Education Projects, the total liability of Education Projects will not exceed that proportion of the Fees Education Projects have actually received.

5.3 Fees are non-returnable for students arriving late, leaving early or missing a day of Course, or opting out of any elements of the included Service (whether on account of illness or any other cause).  If the Course has been booked, then the full Fees are payable.


  1. Liability

6.1. Except in respect of death or personal injury caused by Education Projects’s negligence, Education Projects shall not be liable to You or the Student by reason of any representation (unless fraudulent) or any implied warranty, condition or other term or any duty at common law or under the express terms of this Agreement for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by or negligent or the negligence of our servants, or agents or otherwise) which arise out of or in connection with the provision of the Services or their use by You or the Student, and our entire liability under or in connection with this Agreement shall not exceed the amount of our Fees for the provision of the Services.

6.2. Where Education Projects provides, in connection with the provision of the Services, any goods or equipment or services supplied by a third party, Education Projects does not give any warranty, guarantee or other terms as to their quality, fitness for purpose, performance or otherwise.

6.3. Education Projects shall have no liability to the Student for any loss, damage, costs, expenses or other claims for compensation arising from any instructions supplied by You which are incomplete, incorrect, inaccurate or illegible, or arising from the Student’s late arrival or non-arrival, or any other fault of You or the Student.

6.4. Education Projects shall not be liable to You or be deemed to be in breach of the contract by reason of any delay in performing, or any failure to perform, any of Education Projects’ obligations in relation to the Services, if the delay or failure was due to any cause beyond Education Projects’ reasonable control.

6.5. Education Projects reserve the right to alter programmes, activities, itineraries, excursions, age brackets, premises and personnel as it thinks fit and without notice.

6.6. Education Projects will not be bound by any statement unless it is in writing and authorised by a Director of Education Projects.


  1. Medical and Behavioural

7.1. Any medical or behavioural problems of the Student known to You must be notified to Education Projects in writing on the Student Data Collection Forms, and in any event prior to the commencement of the Course. Education Projects reserve the right not to accept Your Booking on the grounds that any such medical or behavioural problems are not conducive to the Student’s or other Students’ participation in the Course.

7.2. In the event that the Student becomes ill or incapacitated during the Course, You agree to medical treatment being given to the Student if required in accordance with the recommendations of a qualified medical practitioner, including the administration of a general anaesthetic and to surgical operations in case of emergency. Such action shall be taken at Your expense.

7.3. If the Student becomes ill or comes into contact with any contagious or infectious disease during the 21 days prior to the commencement of the Course, You must immediately notify Education Projects in writing and provide a medical certificate from the Student’s doctor giving approval for the Student to participate in the Course.

7.4. It is Your and the Students responsibility to help Education Projects prevent the spread of infectious diseases.

7.5 It is Your responsibility to tell Education Projects prior to Course of any issue or condition that may affect their stay at the Course. These include but are not limited to ADHD, SEN, medical, languages, disabilities, diet, medical, behavioural/social issues, child’s history.

7.6  Education Projects reserves the right to suspect or remove any Student whose attendance or behaviour is, in their reasonable opinion, unsatisfactory.  Under such circumstances, Education Projects will be under no obligation to return any Fees. Students who disrupt the learning environment for other participants, who destroy property or projects, and who otherwise compromise the health, safety and/or learning environment will be removed.

7.7 Permission is given to administer medication or first aid if required.


  1. Jewellery, Valuables and Lost Property

8.1. Education Projects will not be liable for any item of jewellery or valuable property brought to the Location by the Student.

8.2. Education Projects will not be responsible for any property left at the Location (by the Student or otherwise), and may dispose of any such property if not claimed and collected by You within seven days of the end of the Course.


  1. Personal Searches

9.1. Education Projects reserves the right to search the bags and other personal property of all Students in appropriate circumstances.


  1. Smoking and Alcohol

10.1. Under 18’s-  Possession and consumption of alcohol, tobacco or drugs by the Student at Course are NOT PERMITTED UNDER ANY CIRCUMSTANCES. Please note that if the Student does not adhere to this condition, he/she will be removed from Course in accordance with paragraph 4.3 of these Conditions.

10.2  Over 18’s – Students over 18 must adhere to the rules provided in the Code of Conduct, provided to students on the first day of their Course. For a copy of this ahead of the Course, please contact us: info@eductaionprojects.co.uk


  1. Publicity

11.1. You acknowledge that Education Projects may use for publicity purposes and without prior notification any photograph or video taken of the Student at the Location, and any statement (whether written or oral) made by You or the Student.


  1. Child Protection/Safeguarding

12.1. Education Projects will contact Local Safeguarding Children’s board if we suspect abuse or in an event of a disclosure


  1. Force Majeure

13.1. We shall not be liable for any delay in performing or failure to perform any obligation (including to action any alteration or cancelation) due to any case beyond our reasonable control including lock-outs, strikes, shortages of personnel, labour disputes, war, riot, act of God, civil commotion, terrorism, malicious damage, threats to safety, compliance with any law or governmental order, rule, regulation or direction, accident, environmental contamination, pandemic outbreak of disease, breakdown of plant or machinery, fire, flood, storm, difficulty or increased expense in obtaining workmen, materials, goods or raw materials in connection with the performance of this agreement.


  1. Visas

14.1. It is the responsibility of the Student and their Parent(s) / Guardian(s) to secure the appropriate Visa for travel prior to the Course commencement.

14.2. Cancellations due to Visa rejections or omissions will be at the expense of the Student. Education Projects will not refund any Fees paid or expenses endured due to the rejection or non-securing of the correct Visa.


  1. General

15.1. If any provision of these Conditions is held by any competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of these Conditions and the remainder of the provision in question shall not be affected.

15.2. This agreement is governed by the laws of England and the parties submit to the exclusive jurisdiction of the English Courts.